Àlex GuardiolaHow many hours a week go on copying data from one place to another?
Pick your sector, see what can be automated and work out the saving with your own numbers. No hype.
In Catalonia, an SME spends 41.1 hours a month on red tape, and in 70% of cases the administration asks for papers it already has. Pimec, 2024
In productionTransport and logistics
«Damage photos arrive on WhatsApp and nobody knows which truck they belong to.»
A QR on the vehicle, a checklist with photos and signature (offline too) and a history per vehicle on a dashboard.
Work out the savingI can build itTransport and logistics
«Signed delivery notes come back in the glovebox a week later.»
Photo or signature on the phone, AI reads the fields and the note is linked to the order and the invoice.
Electronic freight data (eFTI): authorities accept it from July 9, 2027
Work out the savingIn productionTransport and logistics
«We find out the insurance expired when the police pull us over.»
MOTs, tachographs, insurance and licences listed in SharePoint, with automatic warnings at 30, 15 and 7 days.
Work out the savingI can build itCampsites and hotels
«Every night I type guests into the police register by hand.»
Online pre-check-in, document checks and a submission ready for the guest register, kept for 3 years.
Mandatory guest register: SES.Hospedajes (in Catalonia, the Mossos portal)
Work out the savingI can build itCampsites and hotels
«We answer “what time is check-in?” 40 times a day.»
Pre-arrival emails and answers from your FAQ in the guest’s language; anything unusual goes to a person.
Work out the savingI can build itCampsites and hotels
«Housekeeping finds out late which pitch or room is free.»
Every checkout creates the cleaning task on the team’s phone and reception sees its status live.
Work out the savingI can build itWineries and cooperatives
«Members bring their treatments written in a notebook.»
A phone form per plot, product and dose checks, and export to the digital field register.
Digital farm register mandatory from January 1, 2027
Work out the savingI can build itWineries and cooperatives
«At harvest every weighing gets written down twice.»
The weighbridge ticket goes in on its own, the member gets the weight and the settlement comes out as a draft.
Work out the savingI can build itWineries and cooperatives
«Orders by email, website and phone, each one different.»
Every channel in one place, with the order and delivery note created in your software.
Work out the savingI can build itAccounting firms
«Two weeks chasing receipts and invoices every quarter.»
A list of what is missing per client, automatic reminders and files landing in the right folder.
Work out the savingI can build itAccounting firms
«We key in hundreds of invoices every January and July.»
AI reads each invoice, proposes the entry citing where every field comes from, and you only review.
Mandatory B2B e-invoicing (over €8M turnover) from October 6, 2027
Work out the savingAlready runs in another sectorAccounting firms
«The engagement letter and the new client’s paperwork are left half done.»
A form, an approval and a PDF generated automatically, ready to sign.
Work out the savingAlready runs in another sectorInstallers and workshops
«Work orders come back crumpled and we invoice late.»
A work order on the phone with hours, materials, photos and the customer’s signature; the invoice comes out as a draft.
Work out the savingI can build itInstallers and workshops
«We send the quote and nobody follows it up.»
A quote from a template and price list, with a follow-up to the customer at day 3 and day 7.
Work out the savingAlready runs in another sectorInstallers and workshops
«On site they ask for subcontractor papers that have expired.»
Safety and insurance documents in SharePoint, with a warning before they expire.
Work out the savingI can build itClinics
«Empty slots in the diary from people who do not show up.»
A message 24–48 h before; when the patient replies, the diary updates itself.
Work out the savingI can build itClinics
«We forget to call people about check-ups and vaccines.»
Staggered reminders from your practice software, without calling one by one.
Work out the savingI can build itClinics
«The patient fills in paper and we type it in again.»
Intake and consent on a phone or tablet, straight into the record and as a PDF.
Work out the savingI can build itMarinas and diving
«We check certifications and medical forms on the dock.»
A pre-dive form with certification, insurance and medical declaration, and the day’s list ready.
Work out the savingAlready runs in another sectorMarinas and diving
«Boats with an expired insurance or berth contract.»
Contracts and insurance in one list, warning the owner and the office before they expire.
Work out the savingI can build itMarinas and diving
«When the weather turns we warn each customer one by one.»
From the forecast, a notice to everyone affected and a link to rebook.
Work out the savingI can build itDistribution and manufacturing
«Orders arrive by email or PDF and get typed in twice.»
AI reads the order, creates it in your software and sends the confirmation; anything doubtful goes to a person.
Work out the savingI can build itDistribution and manufacturing
«Chasing payments is awkward, so it always slips.»
Polite reminders at 7, 15 and 30 days, and a person is alerted if it is still unpaid.
Work out the savingIn productionDistribution and manufacturing
«Every Monday someone loses the morning building the sales spreadsheet.»
A Power BI dashboard connected to your data that refreshes itself.
Work out the saving
“In production”: this exact system runs in a company today. “Already runs in another sector”: the same system runs in production with other data. “I can build it”: these tools can do it; I have not built it yet.
How I work
- A 30-minute call: you walk me through the process and I tell you honestly whether it pays off.
- A pilot with a single process, running for real.
- We measure the hours before and after. If AI is involved, it cites its sources and has a spending cap.